1. Administrative assistance
- Physical and telephone reception of agency visitors;
- Booking and preparation of meeting rooms;
- Management of lunch orders for managers and teams;
- Mail management / DHL dispatch / couriers, cabs;
- Agency and contact mailbox management: filing of incoming requests (prospecting,
applications, etc.) and communication with teams;
- Management of transport of PJ Editions agency orders.
2. Office management
- Organization and coordination of team workstations within the agency;
- Order supplies and equipment to ensure smooth running of the agency;
- Relations with external service providers to manage the premises: Telecom, Internet, EDF, building, etc.
- Organization and management of internal and external storage space;
- Create and maintain the agency's library directory;
- Management of agency stock.
3. Accounting assistance
- Collection of recurring invoices + credit cards;
- Pointing with statements;
- Follow-up of various monitoring tables: meal tickets, lunches, travel;
- Assistance with expense reports: preparation, tallying.
